For more information, contact Cindy at (937) 492-8354 ext. 120 or

Reserving Space

Reservations must be made in advance, up to six months prior to the event. Requests for reservation are
submitted to the Library. A completed meeting room form is required to use the room. Permission to use the
Library meeting spaces will be granted on the bases of availability and at the discretion of the Library Director.

General Overview

The Amos Memorial Public Library is a public institution whose facilities are available to all on the same basis.
The intent of this policy is to make the Library’s meeting room and display spaces available on as widespread
and equitable basis as possible for educational, cultural and informational community meetings, programs,
trainings, displays and exhibits.

NOTE: Meeting rooms at the Amos Memorial Public LIbrary are reserved for library programming,
non-profit organizations, businesses and other community groups and organizations.
Not for personal parties including baby or wedding showers, birthday parties, receptions etc.

The fact that a group meets or displays materials at the Library does not in any way constitute an endorsement
of the group’s policies or beliefs. If a question is raised as to the objectives and activities of any organization,
group, or individual requesting the use of Library meeting or display areas, the Library Board of Trustees shall
be the final authority in granting or refusing permission for such use. Sponsoring agent of a meeting or display
in the Library must be clearly identified in all publicity and in the display itself.

Light refreshments may be served with advance approval of the Library administration. The group is
responsible for supplying all equipment and for immediate clean up. Smoking is prohibited throughout the

Private property used, demonstrated, exhibited, shown or merely brought into the Library will be the owner’s
responsibility. The Library can assume no responsibility for private property used on Library premises, nor is
the Library responsible for enforcing copyright restrictions for public performance of privately owned media.
Library staff is not required to move or transport private property.

Any damages to Library premises or equipment as a result of group use will be paid for by the group
responsible. Failure to comply with any part of this policy will result in the group or individual being denied
utilization of Library meeting or display areas.

Meeting Spaces

Use of the meeting space is subject to the conditions described below and must be scheduled in advance,
according to the procedures detailed at the end of this policy. Groups using the room are responsible for
maintaining order.

Meeting Room Policy
Library-sponsored programs will receive first priority after which other applications will be considered
on a first-come first-served basis. Tables and chairs are available for meetings of up to 80 people. Groups
requiring special furniture arrangements may move tables and chairs accordingly. All furniture must be returned
to its original arrangement by the group holding the meeting.

No admission may be charged. There may be no solicitation of Library patrons before, during or after the

Public library buildings and grounds are defined as limited public forums. The public sidewalks around our
libraries are traditional public forums subject to reasonable time, place and manner restrictions on those
wishing to use them for purposes protected by the First Amendment. As such, the Library allows people to
circulate petitions outside our facilities according to the following guidelines:

  1. Persons circulating petitions for signatures may stand on Library property, as long as they do not block
    entrances, exits, or interfere with patrons seeking to use the Library.
  2. Persons circulating petitions may not engage in collecting signatures inside the Library.

Bulletin Board Display

Items intended for bulletin board displays should be submitted at the Library Information Desk. Final
determination will be made on the basis of availability of space and appropriateness of item. All items
submitted for bulletin board display become the property of the Library

Frequently Asked Questions, Diagrams, Policies Download

Meeting Room Request Form Downloadfile:///C:/Users/Assistant%20Director/AppData/Local/Microsoft/Windows/INetCache/Content.Outlook/I5QN2ZCS/Meeting%20Rooms%20Request%20Form_2020.pdf

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