Meeting Room Policy
For more information, contact Cindy at 937-492 8354 ext. 120 or our Library Executive Director, Dr. Jenna Brinkman at 937-492-8354 ext. 102. Or you may also contact at meetingrooms@sclmail.org.
Reserving Space
Reservations must be made at least two weeks in advance, but not more than six months prior to the event.
Requests for a reservation are submitted to the Library. A completed meeting room request form is required to use the room*. Permission to use the Library meeting spaces will be granted on the basis of availability and at the discretion of the Library Director.
Board and Study Rooms
*You DO NOT need to fill out a meeting room request form to use our Library Board Room or one of our Library Study Rooms. These spaces are designed for 2-12 people. To reserve one of these spaces, please contact the front desk at 937-492-8354
General Overview
The Amos Memorial Public Library is a public institution whose facilities are available to all on the same basis. The intent of this policy is to make the Library’s meeting room and display spaces available on as widespread and equitable basis as possible for educational, cultural and informational community meetings, programs, trainings, displays and exhibits.
The Library prioritizes the safety and well-being of its patrons, staff, and the general public. In order to maintain a secure and welcoming environment, the library reserves the right to refuse a group’s request to reserve library meeting space if security or police presence is requested, or if safety concerns are deemed to be significant.
NOTE: Meeting rooms at the Amos Memorial Public Library are reserved for library programming, non-profit organizations, businesses and other community groups and organizations. Not for personal parties including baby or wedding showers, graduations, birthday parties, receptions etc. Library sponsored programs will receive first priority after which other applications will be considered on first-come first-served basis
Food and beverages are allowed in the meeting rooms with advance approval of the Library administration. The delivery of commercially prepared food such as pizza, sandwiches, salads, pasta and the like is permitted. The group is responsible for supplying all equipment and for immediate clean up. Smoking is prohibited throughout the Library.
Private property used, demonstrated, exhibited, shown or merely brought into the Library will be the owner’s responsibility. The Library can assume no responsibility for private property used on Library premises, nor is the Library responsible for enforcing copyright restrictions for public performance of privately owned media. Library staff is not required to move or transport private property.
Any damages to Library premises or equipment as a result of group use will be paid for by the group responsible. Failure to comply with any part of this policy will result in the group or individual being denied utilization of Library meeting or display areas.